Open Source Fleet Management Program
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Get FREE access to our expert software negotiation guide, which has helped many companies save money during software negotiations. Our consulting services have brought companies of all sizes savings of 25-40% on the total value of their software contracts.In this guide, we’ll show you that the starting price is not the final price, and help you benefit from the inside knowledge most companies just don’t have.Effective, informed negotiations can help you realize significant savings on your software contract. Fleet Management Software OverviewFleet tracking has always had the potential to become a logistical nightmare for mobile companies and contractors alike. Fortunately, GPS tools, mobile technology, and the Internet of Things (IoT) have made real-time fleet tracking and enterprise fleet management much easier. There are a good many choices for fleet management software, from basic GPS locators to highly sophisticated tracking systems.If your daily operations involve any kind of vehicle deployment, be it work crews, shipping or couriers, or even pizza delivery, you definitely need a fleet management tool. A Brief History of Fleet Management SoftwareTrue fleet management software began with the advent of GPS fleet tracking. While there had been similar technology in the past that provided some semblance of driver tracking, fleet solutions didn’t really work right until a unified global positioning system existed.
Not only were previous incarnations of this technology prohibitively expensive, but they rarely worked without a high frequency satellite system and high bandwidth transponders.Of course, early fleet management wasn’t its own thing. Tying in GPS through mobile applications, time management software and other enterprise applications did their best to solve the problems.
This worked for the most part, however, it took a lot of customization of databases and financial handling forms in order to handle things like fuel management, vehicle maintenance, and other such issues. Over time, templates for these began to be offered by the solutions, but it just wasn’t enough.
Anyone who manages any kind of vehicle fleet can vouch for the fact that a dedicated, feature-rich platform is necessary.Fortunately, in the past couple decades, there have been many varieties of GPS fleet management systems. Many of these still take the form of a sort of time management solution, but this is far from a bad thing.
Not only do these HR tools bring in a proper vehicle tracker module, but they often also offer fleet maintenance schedules and logs, driver tracking, and much more. Why You Need Fleet Management SoftwareIf you deploy employees and vehicles on a regular basis, you absolutely need real-time fleet tracking. Not only does this sort of program allow you to know where your drivers are at all times—thus knowing when jobs are complete, preventing time theft, and being able to inform clients as to when crews are going to arrive—but it also provides unparalleled safety for the drivers and crew and insures against theft.Fleet maintenance is another extremely important detail that can be managed by the software. Ensuring that vehicles are regularly inspected and properly maintained saves a lot of money and time, and also goes further to ensure the safety of everyone involved. Along with this, fuel management features are highly efficient, as you know which routes can waste fuel, when the best times to deploy fleets are due to traffic modeling, and much more. With all of this information, you can create a proper financial projection day-to-day or even further and ensure your business runs efficiently. Basic Functions of Fleet Management ProgramsYour typical fleet management tool will include several basic functions, all of which work together to produce an accurate model of crew workflows, crew locations, and resource usage in real-time.
Chief among these is the vehicle tracker, taking advantage of GPS technology to show in real-time where drivers and their crews are. This is usually displayed in a manner very similar to typical Google map systems, sometimes directly using those APIs.Enterprise fleet management also includes fleet maintenance functions with maintenance schedules, inspection reports, itemized expenses, and work logs, which tie in with expenses and other reporting software for an accurate model of overhead.Almost all fleet management platforms also include some HR functionality, such as time tracking, clocking, and timesheet functionality.
You may be able to integrate the software with your accounting and payroll software to automate payroll and ensure employees are paid fairly.In almost all cases, these tools are platform agnostic, allowing them to run on Windows, Linux, Mac, and all mobile platforms as well. In today’s world, mobile access cannot be overlooked due to the tracking system needing to tie in with mobile GPS solutions. Regardless of what delivery model is chosen for a given solution, they are almost always somewhat web-based, usually a result of the need to be so platform agnostic in the first place.These are just basic functions of course, and there are many extended features. Some are unique to a given product, which is how these solutions stand out from each other in a very competitive ecosystem. You have a lot of choices, so choosing the best fleet management software for your needs may seem a bit daunting at first. Knowing the above features are go-to standards, let’s take a look at some of the extended features that many of these applications offer. Fleet Management Software Buyer’s Guide Extended Features Common in Fleet Management Software.
Accounting Software Integration – While many of these suites have their own accounting features, you may already have an enterprise solution for your accounting needs. In this case, integration of the fleet management tool with your existing accounting software may be of great importance.
Depending on how you handle your data, records, and reports, this may be a make-or-break requirement. Messaging and SMS Features – Unifying all of your communications through this common platform for the purpose of logs and monitoring may also be very important. Having a central way for everyone to communicate, as well as a way to keep track of all exchanges in a single record set is an easy way to troubleshoot problems, as well as formulate better strategies for how to operate things in the future. In the event that certain personnel issues should come up, having everything on record in this centralized way is also very helpful. Time Theft Prevention – almost all of these systems will have some semblance of time theft prevention. However, some of these fleet oriented time management and fleet management systems have advanced and very sophisticated time theft prevention systems—such as biometrics, among other advanced security measures.
Some corporate cultures understandably put a strong focus on preventing such time theft. If your company happens to be such an organization, this may be one of your biggest variables in choosing your fleet management app. It is generally recommended to advise your employees of any GPS tracking and time tracking tools. They’re going to find out sooner or later, so telling them proactively will help staff see it as a useful tool rather than a way for you to spy on them. Extended GPS – More sophisticated GPS tracking systems for fleet management may integrate with Google and/or Apple Maps APIs. By using a familiar maps interface, you can cut down on employee training.
This sort of system also comes in handy when you need to provide courtesy calls to clients. It will be easy to update them on when crew will be arriving on site, or when multiple stops need to be made during a single sortie (thus allowing you to plan routes more efficiently). Software as a Service vs. Traditional – SaaS is probably somewhat unavoidable with this particular type of solution.
However, exactly how web-oriented this platform is can vary. If you are less worried about how sophisticated your GPS is, you may find it easier to get the integration you need from a more traditional form of localized, native software. It all depends on your infrastructure, and how you feel about licensing versus service models for software. Very few companies aside from micro startups tend to have a terribly strong issue with SaaS. It is, after all, the direction everything is heading in the long run.Final Thoughts on Fleet Management ToolsAs said before, understanding the importance of these extended features for your particular business will greatly narrow down the options that you have to choose from. However, it will not eliminate all of them in most cases. It all comes down to your own company’s needs, scope and of course corporate culture and philosophy.There is still no single perfect answer.
It all comes down to understanding your needs, what solutions you already have in place and need to integrate with, and what your own scope and corporate culture might be. Make a clear list of your own business requirements and needs, and identify whatever fleet management software features you simply cannot function without.Take a look at customer reviews for any fleet management software products you are interested in, and make note of any particular features you are looking for. Try to focus on reviews from companies with a similarly sized fleet. Compare these reviews with your list of needs and requirements for a clear assessment.As always, look for a free demo of the software before making any commitment. Beware of software that cannot give you at least a quote on the smaller tiers offered, as this can often mean that the price is going to be rather astronomical, or that all plans are riddled with hidden fees or require numerous add-ons. This isn’t always the case, but straightforward pricing and a chance to see the software in action should be requirements in almost all cases.
Open Source Fleet Management System
Fleet Manager System ProjectThe ‘Fleet Manager System’ project keeps track the information about the Vehicles, Vehicles Maintenance, Vehicles Repair, Vehicles Parts, Employees, Location and Vehicles Vendors and much more. This system will also keeps track the maintenance performed for different vehicles which are used for transportation.The super users of the Fleet Manager System project are the ‘Managers’ and the ‘Admins’ of the different departments of this system allocated by the admin. The admin will be the owner of the transportation organization or the manager of transportation department of a particular manufacturing company or it can be CEO of the Company.
Fleet Management Software Programs
Fleet Manager System Existing SystemIn current Fleet Manager System project management of information of whole Fleet is a tedious, frustrating and error prone work.To make process simple and in order to schedule vehicles as well as staff, we the scheduler should not how many vehicles are there on board and available for allocation. Also system must Keep track of repair information because it is a must as some times vehicles might be referred for insurance.